View only

Allow editing

Custom permissions

• Set expiration date
• Allow download and sync
• Note to recipient
• Custom permissions
  • Read: If this option is enabled, the person with whom you share can read the files in a folder.
  • Create: If you disable this option, the person with whom you share will not be able to create new files in a folder.
  • Edit: If you disable this option, the person with whom you share cannot change the file.
  • Share: If you enable this option, the person with whom you share the files and folders can also share them with someone else.
  • Delete(Verwijderen): If you disable this option, the person with whom you share cannot delete the file or folder.

First create a share with "gebruiker1". Select the circular icon next to your project folder to create a new share:

 Type in the name of the user you wish to share your project with and select the user:

This will open a pop-up window in which you can set and save the permissions of this user. 

In this most restricted scenario, you only share a file or a folder so that the person with whom you share can view the files but cannot change, delete or download them. To apply this scenario for a user, select "View only" in the picture below and click on save.

In this scenario, the person with whom you share files or folders is allowed to edit but not delete the files or folders. The person can also download the folders/files in this directory because it is allowed in the advanced settings.

In this scenario, you trust the person with whom you share and this person may perform any operation on the folder or file including deleting files/folders. To set the settings correctly for this scenario, you select the option Custom permissions and tick the boxes "Create", "Edit" and "Delete":

NB: when selecting the "Allow editing" option, the receiving user receives sharing rights as well. If you wish to hand out sharing rights as well, check the scenario in the box below.

When "Allow editing" is selected, the person can edit and delete files and folders, and can also share the files or folders with a third person via SURFdrive. The person can also download the folders/files in this directory because it is allowed in the advanced settings.

To create a public link, you can follow the instructions in this tutorial. When you create public link, you can set what permissions users of that link will get (like editing, dowloading, reading or uploading).

To create a public link, you can press the +icon next to the Share link text. 

After creating a link, the permissions are set to view only by default. If you wish to change the permissions, you can set these by pressing the three dots next to the share and select "Customize".

Setting permissions

There are three main types of permissions you can set for your public link: View only, Allow uploading and editing and File request (Upload only).

In addition, you can set advanced sharing and custom permissions for each public link. You can for instance protect your data using a password and share the password with the user that requires access to your files/folder in a separate email. This way, only those with the password can acces the link. It is also possible to set an expiration date. If this is set, the contents cannot be accessed after this date.

To learn more about sharing through a public link, check out this tutorial.

If you wish to remove a previously created share with another user or a team of users, navigate to the share, press the three dots next to the share, then go to "Custom permissions" and select "Delete share".