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Invite a new user
New Research Drive users can be added via the Research Drive Dashboard.
Adding users works by inviting these users via email.
When adding a new user, this person needs to be invited on the 'User accounts' tab in the dashboard.
After clicking on the 'Invite' button you will be asked for the name and e-mail address of the person who may be invited.
The name will be used as a salutation in the invitation email.
Invite new users
Invite users via a list
Through the Research Drive Dashboard you can upload a .xls, .xlsx, .ods file with a list of names and email-addresses. The list may contain up to 300 records.
When using a CSV file, this must be comma separated.
Example of an import file:
| name | |
| Pietje Puk | p.puk@example.com |
| John Doe | j.doe@example.com |
Accepting an invitation
After sending a user invite, the new user will receive an invitation in their mailbox.
This e-mail contains a one-time link that allows this user to create a new account in Research Drive.
Reminder mails
An invitation will be resent after 7, 14 and 21 days, if it has not been accepted.
After 30 days the invitation will become invalid and will need to be resent.
Via the one-time URL, the new user will be taken to a page in Research Drive where they can activate their Research Drive account via SURFconext.
- Use institute account: The account will be provisioned from a connected institution via SURFconext. You will log in via the Identity Provider of your organization.
- Use EduID: If the user does not have an account with the institute, they can use an EduID account.
Resend invitation mail
The invitee is reminded of the outstanding invitation on a weekly basis. The invitation is valid for a limited duration of 30 days. The mail will be resent 3 times.
Reminder mails
An invitation will be resent after 7, 14 and 21 days, if it has not been accepted. After 30 days the invitation will become invalid and will need to be resent.
The dashboard administrator can also forcibly resend the invite, if the invite email cannot be found. This can be done in the Research Drive Dashboard on the User accounts tab. Click on the name of the user to re-invite. In the window that appears on the right, select 'Account' and scroll down for the 'Reinvite' button.
After care
After activating the account, the user will receive more information in their mailbox.
SURFconext Accounts
When an account is created, the name and email address will be taken from the IdP attributes. This ensures naming is consistent across services, and correct according to the institute and prevents entering misspelled names or typos in the Dashboard.
Users are always searchable using their username, email address, and name provided by their IDP.