The Research Drive Dashboard offers an overview and allows management of project folders, user accounts, and contracts within the Research Drive environment.
The Research Drive Dashboard can be accessed via the Research Drive menu in the top left corner. When the dashboard icon is not visible, contact your Research Drive IT Servicedesk.
Who has access?
All users have within Research Drive have access to the Dashboard, but depending on their role they have different rights within the Dashboard. For different roles and responsibilities in the Dashboard, see Roles and permissions and roles visibility in the Dashboard.
How does it work?
An organisation purchases a storage quota. The Research Drive Dashboard has one or more Dashboard Admins who have the ability to distribute this quota, these subquota are managed in so-called Contracts.
Typically, the Dashboard Admin is someone from the central IT department who can delegate responsibilities over different storage areas to people from different faculties.
The Dashboard Admin is able to create these new contracts. A contract, allows you to group accounts for purposes such as management or cost allocation, but allows you also to assign a scoped storage budget to an individual or group.
The responsibility for a contract lies with a Contract Admin. The Dashboard Admin can assign the role of Contract Admin.
The Contract Admin can create a Project Folder and assign the responsibility over it to a Project Folder Owner. The Project Folder has a certain storage quota assigned to it.
The Project Folder Owner can allow or revoke access to the Project Folder to individual users or groups of users.
The Member is a regular user who can also access the Research Drive Dashboard to invite other Users. Users by default have no storage quota. They can have an institutional (i.e. SURFconext) account or a local Research Drive-only account. All Research Drive users have the ability to invite other Users.
See the sections listed below for more detail. More information on what the different roles are able to do may be found at the Permissions page. Depending on permissions of the user within the Research Drive Dashboard, more or less information will be displayed.
The roles of Dashboard Admin, Contract Admin and Project Folder Owner need to be assigned to people who have valid logins to the Research Drive service.
Overview features
Users
- Overview of the accounts in your environment.
- Ability to create new accounts
- Possible to grant users permissions to:
- May invite users: decide if the user may freely invite / add new users
- Number of team folders, give an user permission to create their own team folders up to a predefined number.
- Extra configurable option:
- End date, has no function within Research Drive, purely for own administrative purpose.
- Cost center, has no function within Research Drive, purely for own administrative purpose.
Projects
- A projectfolder is a dedicated storage space available within your SURF Works environment and owned by a functional account (and managed by a project admin) rather than an individual user.
- Extra configurable option:
- End date, has no function within Research Drive, purely for own administrative purpose.
- Cost center, has no function within Research Drive, purely for own administrative purpose.
Users
- May invite users: decide if the user may freely invite / add new users
- Number of projectfolders, give an user permission to create their own project folders up to a predefined number.
- End date, has no function within Research Drive, purely for own administrative purpose.
- Cost center, has no function within Research Drive, purely for own administrative purpose.
Contracts
- Allows you to group accounts for management purposes and to assign a scoped storage budget to an individual or group.
- As a Contract Admin;
- you can select how many project folders users linked to the contract can create on their own.
- you will have the ability to limit the choice of quotums when creating project folders.
- you can define an allow list of domains, who are allowed to use above functionality
Settings
- All the environment settings for customizing Research Drive environment to your preferences
API
- All Dashboard functionality can also be used via the Dashboard API
Teams ( Pilot - Possible soon )
- Flexible user groups within SURF Works, making it easy to collaborate or grant permissions
Team folders ( Pilot - Possible soon )
- Replacement of projectfolders with more functionality possibilities
- A Team folder is a dedicated storage space available within your SURF Works environment and owned by a Team rather than an individual user.
Available functionality
The possibilities of the Research Drive Dashboard: